Privacy and Cookies Policy

Privacy Policy for OxCADAT Resources

Last Updated: 22/01/2024

Who we are

The OxCADAT resources site is operated and managed by the Oxford Centre for Anxiety Disorders and Trauma research group (The University of Oxford). Our website address is: https://oxcadatresources.com. We are committed to protecting the privacy and security of your personal information (‘personal data’)

The Privacy Policy outlines the types of information we collect when you use the website. We use the information we obtain purely in accordance with your instructions and requirements. By accessing or using our website, you consent to the practices described in this Privacy Policy.

Who is using your personal data?

The University of Oxford1 is the “data controller” for the information that you provide to us when visiting this website. This means that we decide how to use it and are responsible for looking after it in accordance with the UK GDPR.

Access to your personal data within the University will be provided to those staff who need to view it as part of their work in connection with the operation of this website. It will also be shared with the third parties described below.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We may update this policy at any time.

By visiting our site you are accepting and consenting to the practices described in this policy.

Glossary

Where we refer in this policy to your ‘personal data’, we mean any recorded information that is about you and from which you can be identified. It does not include data where your identity has been removed (anonymous data).

Where we refer to the ‘processing’ of your personal data, we mean anything that we do with that information, including collection, use, storage, disclosure or retention.

What data do we collect

We will collect, store, and use the following categories of data when you use our site:

Personal Information: We collect and store the information you provide to us with your consent when registering for an account to gain free access to the site. This information includes your membership type, name, email address, and any other details you submitted in the registration process. In addition to this, if you opt in to receive our newsletter, we will store your email address separately so that we may contact you with the newsletter in the future. Finally, when visitors leave comments on the site, we collect and store the data shown in the comments form alongside the visitor’s IP address and browser user agent string to help spam detection. Visitor comments may be checked through an automated spam detection service.
Usage Information: If you visit our site, and consent to our use of cookies, we automatically collect certain technical information. For example, the type of device (and its unique device identifier) you use to access our site, the Internet protocol (IP) address used to connect your device to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system, mobile network information and platform. We will automatically collect information about your visit to our site including the full Uniform Resource Locators (URL), clickstream to, through and from the Website (including date and time), pages you viewed, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page. This information helps us improve your experience and optimise our services. Please see our Cookies Policy below for more information.

When we collect your data

We will collect the vast majority of data about you when you register to use our site. When you visit our site we may also automatically collect technical information about your visit from your computer

How we may use your information

We use the information we collect for the following purposes:

Providing Academic Resources: We use your information to update and guide the development of the academic resources, articles, and materials available on our website. We use the information you provide to tailor the access to academic resources. Processing is necessary for the performance of a contract to which the site user is party or in order to take steps at the request of the site user prior to entering into a contract.
Communication: We may use your contact information to send you updates through our newsletter, or respond to your enquiries. We do this only where you have specifically indicated that you consent to receive such communications, for example by ticking a box during registration. You can withdraw your consent at any time by contacting us at oxcadat.resources@psy.ox.ac.uk. In this event, we will stop any processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent.
Improvement of Services: For purposes arising from your use of this website, for example, to ensure that we understand who uses our site and how our site is used to improve our site and ensure it is secure. This processing occurs because it is necessary to meet our legitimate interests in operating this website. Information processed for this purpose includes, but is not limited to geographical location and membership type.
Compliance: We may use your information to comply with legal obligations without your knowledge or consent where this is required or permitted by law to resolve disputes, and enforce our policies if needed.

We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.

Embedded content from other websites

Articles on this site may include embedded content (e.g. through cookies consent, videos, images, articles, etc.) from third-party service providers. Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

All our third-party service providers are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.

Where your data is shared with third parties, we will seek to share the minimum amount necessary.

Who has access to the data

Our team administrators, trained in data security, have access to all the stored data and may edit it as necessary. We do not sell, rent, or trade your personal information to others, unless we are required to do so by law, or to prevent fraud. We may share your information under the following circumstances:

Service Providers: We may share your information with trusted service providers that assist us in delivering our services (e.g. embedded content such as described in the above section).
Legal Compliance: We may disclose your information to comply with legal obligations or protect our rights, privacy, safety, or property. We may therefore share your personal data with third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our site terms of use or to protect the rights, property or safety of our site, our users, and others.

How long we retain your data

For users that register on our website, we store the personal information you provide in your user profile. We store information about you for as long as your account exists, and all comments information indefinitely. We will only retain your data for as long as we need it to fulfil our purposes, including any relating to legal, accounting, or reporting requirements.

What rights you have over your data and who to contact

You have the following rights regarding your personal information:

Access: You can request access to the personal information we hold about you. If you have an account on the website, for example, you can request to receive an exported file of the personal data we hold about you including any data you have provided to us.
Correction: You can request that we correct or update inaccurate or incomplete information.
Deletion: You can request the deletion of your personal information, subject to legal limitations. This enables you to ask us to delete or remove your data where there is no good reason for us continuing to process it.
Opt-Out: You can opt-out of receiving communications from us through our newsletter.

For further information on your data management rights, it can be found on the University’s website here: Individual rights | Compliance (ox.ac.uk)

Depending on the circumstances and the nature of your request it may not be possible for us to do what you have asked, for example, where there is a statutory or contractual requirement for us to process your data and it would not be possible to fulfil our legal obligations if we were to stop. However, where you have consented to the processing (for example, where you have asked us to contact you with our newsletter) you can withdraw your consent at any time by emailing us at

If you have any questions or concerns about this Privacy Policy or your personal information and would like to contact someone in our team you can email oxcadat.resources@psy.ox.ac.uk. In this event, we will stop the processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent and you may no longer be able to use the site in the same way as you did before.

Cookies

Our site uses cookies to distinguish you from other users of our site. This helps us to provide you with a good experience when you browse our site and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie policy below.

Changes to this Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the updated Privacy Policy on the Website.

Contact us

If you have any questions or concerns about this Privacy Policy or your personal information and would like to contact someone in our team you can email oxcadat.resources@psy.ox.ac.uk.

If you want to exercise any of the rights described above or are dissatisfied with the way we have used your information, you should contact the University’s Information Compliance Team at data.protection@admin.ox.ac.uk. The same email address may be used to contact the University’s Data Protection Officer. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of the UK GDPR. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

If you remain dissatisfied, you have the right to lodge a complaint with the Information Commissioner’s Office at https://ico.org.uk/concerns/.

Cookies Policy for OxCADAT Resources

Last Updated: 11/10/2023

Introduction

This Cookies Policy explains how OxCADAT Resources uses cookies and similar tracking technologies when you visit our website. By using our website, you consent to the use of cookies in accordance with this policy. You can learn more about cookies at WhatAreCookies.com.

What Are Cookies?

Cookies are small text files that are stored on your device when you visit a website. They serve various purposes, such as improving user experience, analysing website traffic, and enabling certain functionalities.

If you leave a comment on our site you may opt-in to saving your website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Purpose of Cookies

The cookies used on OxCADAT Resources serve the following purposes:

To provide you with a personalised and efficient browsing experience.
To analyse and improve the performance of our website.

Types of Cookies

We use the following types of cookies on our website:

Essential Cookies: These cookies are necessary for the basic functionality of the website. They are usually set in response to actions you take on the site, such as logging in or filling out forms.
Functional Cookies: These cookies enhance the user experience by remembering your preferences and settings. For example, language preferences or customised content.
Analytics/Performance Cookies: These cookies help us analyse how visitors use our website, so we can improve the user experience and content. We use third-party tools like Jetpack for this purpose. Jet pack is a product managed by Automattic and is a web analytics service that uses cookies to help us analyse how visitors use the site.

Third-Party Cookies

Our website may also use cookies from third-party services, such as Automattic and Vimeo. These cookies are governed by the respective privacy policies of these services. See below for their privacy and cookies policies:

Vimeo cookie policy:

Automattic:

Cookie Consent

When you visit our website, you will see a cookie consent banner. By clicking “Accept” you agree to the use of cookies as described in this Cookies Policy.

Managing Cookies

You can manage and delete cookies by adjusting your browser settings. Please be aware that restricting cookies may impact the functionality of our website.

Here are links to instructions for managing cookies in popular web browsers:

Updates to this Policy

We may update this Cookies Policy from time to time to reflect changes in our practices or for legal and regulatory reasons. The last updated date will be mentioned at the top of the policy.

Contact Us

If you have any questions or concerns about this Cookies Policy or our use of cookies, please contact us at oxcadat.resources@psy.ox.ac.uk. For more information about how we handle your personal data, please refer to our Privacy Policy.